2019 Sugarplum Ball Logistics
Raffle baskets
Kathy G is looking into corporate donations. Julie H is seeking city ballet tickets. Volunteers are needed to request small donations from local businesses for raffle baskets. IRS Determination letter and donor request letter are downloadable on the 'support us' age.. Nina and Randi are creating the baskets (date TBD). Committee will review all of the items on Nov 1 to determine which baskets will be used for which events.
Decor and Souvenirs
Studio will provide pinata and goodies. Erica O and Sophia A can lend the centerpieces and create two more for additional tables. I will ask Mikaila and Heather to work on snow ball hanging curtain. We have white tree from Julie for the middle room and ornaments from last year. Ms Erin has large hanging lights to add to decor in middle room.
Souvenir programs-
Photo booth prints will be souvenirs. Priced at 10$ per print.
Photo booth-
We need two volunteers to help with collecting payments and distributing the photo souvenirs. It will be set up on the very northwest corner of the big room lobby in front of the slat wall. Freddie will move the boutique racks into the coat check room day-of.
We have Kathy's paper snow flake ballerinas to hang in big room.
We will also set up snow machine over dj booth like last year.
Food & Desserts
Little Cucina has my tentative order - we went with several pizza pies, 2 trays of ziti, 2 trays of meat dishes and a salad tray. Awaiting estimate.
We need two volunteers to run the food tables - garbage will go out back door for dumpster - Little Cucina said OK to use their garbage.
For beverages- Julie is doing 'melted snowflake juice' and 'pirouette punch'. I will bring the glass pitchers to lend so they are ready when they arrive.. I will also have a case of water bottles and iced tea in the back.
For Desserts- Jackie is doing cupcakes, macarons and chocolate pretzels. We just need a reminder on the name of the bakery that wipes down before allergy-friendly orders.
I will get pink and white candies from Party city for vase displays.
Table and Chair logistics
2019 Chairs and Tables
1 tall table mom
2 tables Kathy
2 tables & card table Nina
2 tables Freddie
1 bar Irene
studio coat check table
1 table studio
4 chairs studio
10 chairs Nina plus mini chairs
8 chairs mom
6 chairs Irene
8 chairs Kathy
We need 3-5 volunteers at the event helping with set up and breakdown day-of.
We are using 2 high top table and one regular table for dining with gold and pink tables cloths- only chairs at regular table - high tops for standing
We are using 4 regular tables for food set up in the back of middle room, with pink table cloths and tutu table skirts (we have 5), and the wheely cart bar for beverage station
We are using 1 high table for the coat check (east room- I have the tickets) - with black cloth table cloth
We are using 1 table out front for boutique and raffle basket display (will be moved into big room for drawing winners) - We may try to put boutique tables in main lobby after we clear the futon into east room.
Small corner table to display tiaras (Tiaras will be placed at coat check with a list of who purchased one (not all did) and she can distribute at check-in)
Event Photography
We need a parent volunteer to do the event photos which will be posted on the website after the event
Entertainment/DJ
We have a DJ, but no MC, set up for the event. The same we use for our galas. He will set up in the southeast corner of the big room. The futon will be placed inside the big room for seating.
Kathy G is looking into corporate donations. Julie H is seeking city ballet tickets. Volunteers are needed to request small donations from local businesses for raffle baskets. IRS Determination letter and donor request letter are downloadable on the 'support us' age.. Nina and Randi are creating the baskets (date TBD). Committee will review all of the items on Nov 1 to determine which baskets will be used for which events.
Decor and Souvenirs
Studio will provide pinata and goodies. Erica O and Sophia A can lend the centerpieces and create two more for additional tables. I will ask Mikaila and Heather to work on snow ball hanging curtain. We have white tree from Julie for the middle room and ornaments from last year. Ms Erin has large hanging lights to add to decor in middle room.
Souvenir programs-
Photo booth prints will be souvenirs. Priced at 10$ per print.
Photo booth-
We need two volunteers to help with collecting payments and distributing the photo souvenirs. It will be set up on the very northwest corner of the big room lobby in front of the slat wall. Freddie will move the boutique racks into the coat check room day-of.
We have Kathy's paper snow flake ballerinas to hang in big room.
We will also set up snow machine over dj booth like last year.
Food & Desserts
Little Cucina has my tentative order - we went with several pizza pies, 2 trays of ziti, 2 trays of meat dishes and a salad tray. Awaiting estimate.
We need two volunteers to run the food tables - garbage will go out back door for dumpster - Little Cucina said OK to use their garbage.
For beverages- Julie is doing 'melted snowflake juice' and 'pirouette punch'. I will bring the glass pitchers to lend so they are ready when they arrive.. I will also have a case of water bottles and iced tea in the back.
For Desserts- Jackie is doing cupcakes, macarons and chocolate pretzels. We just need a reminder on the name of the bakery that wipes down before allergy-friendly orders.
I will get pink and white candies from Party city for vase displays.
Table and Chair logistics
2019 Chairs and Tables
1 tall table mom
2 tables Kathy
2 tables & card table Nina
2 tables Freddie
1 bar Irene
studio coat check table
1 table studio
4 chairs studio
10 chairs Nina plus mini chairs
8 chairs mom
6 chairs Irene
8 chairs Kathy
We need 3-5 volunteers at the event helping with set up and breakdown day-of.
We are using 2 high top table and one regular table for dining with gold and pink tables cloths- only chairs at regular table - high tops for standing
We are using 4 regular tables for food set up in the back of middle room, with pink table cloths and tutu table skirts (we have 5), and the wheely cart bar for beverage station
We are using 1 high table for the coat check (east room- I have the tickets) - with black cloth table cloth
We are using 1 table out front for boutique and raffle basket display (will be moved into big room for drawing winners) - We may try to put boutique tables in main lobby after we clear the futon into east room.
Small corner table to display tiaras (Tiaras will be placed at coat check with a list of who purchased one (not all did) and she can distribute at check-in)
Event Photography
We need a parent volunteer to do the event photos which will be posted on the website after the event
Entertainment/DJ
We have a DJ, but no MC, set up for the event. The same we use for our galas. He will set up in the southeast corner of the big room. The futon will be placed inside the big room for seating.